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JAMSTEC Report of Research and Development Call for Submissions

Call for Submissions
Code of Submission
Rules for Writing and Submission
Application Form(word:88KB)

Rules for Writing and Submission

June 4, 2008
Revised September 24, 2008

1. Rules for Writing

1.1
The language used should be English or Japanese.
1.2
On the cover sheet, the title and abstract
1.2.1.
The cover sheet should contain: (1) title, (2) authors’ name, (3) affiliated body’s official name, (4) corresponding author’s name, affiliated body, address, phone number, and e-mail address, (5) keywords (about five), and (6) marginal heading (shortened title). These should be written in Japanese and English, except (4). However, they can be in English only when submission is in English. If the present affiliation is different from the place where the research was done, add that place too.
1.2.2.
Use an asterisk (*) for the corresponding author, and state all coauthors’ names and affiliations in the form of 1, 2, 3, etc.
Examples:

海洋太郎1*,東大花子2
1独立行政法人海洋研究開発機構,2東京大学海洋研究所
Taro Kaiyo1* and Hanako Todai2
1Japan Agency for Marine-Earth Science and Technology, 2Ocean Research Institute, University of Tokyo

1.2.3.
Submitted manuscripts should be accompanied by an abstract in English of about 250 words. When submissions are in Japanese, attach an abstract in Japanese of about 400 characters, in addition to the English abstract.

2.Rules for Writing Text

2.1.
Manuscripts should be on A4 size pages. Use a word processor. English should be double-spaced.
2.2.
The length in principle is limited to 16 pages when printed. A standard page of Japanese text contains about 2,500 characters, and one page of English text contains about 1,000 words, when they contain no figures or tables.
2.3.
Put sequential numbers on chapters, sections, and items, before their titles, in the following order:

1.
1.1.
1.1.1.
(1)

2.4.
SI (the International System of Units) should be used in principle.
2.5.
Punctuation marks in Japanese manuscripts should be the comma (, ) and the period (.).
2.6.
If special fonts cannot be handled by the word processor, authors should specify them as follows:
(1)
Italic: red single underline
(2)
Small capitals: red double underline
(3)
Bold, sans serif: red wavy underline
(4)
If the word processor cannot handle them, numbers as in H2O, Al2O3, and m3 should be indicated in red as superscript (∨) or subscript (∧).
2.7.
Figures, tables, and photographs
2.7.1.
Figures and tables should be written in English in principle, and their descriptions in Japanese and English. In the text, they should be referred to as "Fig." and "Table." However, they can be in English only if the submission is in English. Photographs are included in figures.
2.7.2.
The standard size of a figure or table is 8 cm wide, the width of a column. Figures to show a device for an experiment or an especially important result should be made larger. The maximum width of a figure or table is the width of two columns (17 cm). Anything exceeding this should be put on writing paper with landscape orientation, with the maximum width being 21 cm; in this case, the maximum height is 17 cm. In electronic submission, the image quality can be lowered at first as long as it is legible, but later when the final manuscript is submitted, a higher-quality file may be required. Letters and symbols in figures should consider the scale and be sufficiently large. It is desirable that authors make full-size figures and tables to verify their state in finished printing.
2.7.3.
The exact size of a figure or table should be specified not as a fraction like 1/something but by attaching a scale bar.
2.7.4.
Manuscripts of figures and tables should be attached to the end of a submitted manuscript together with a separate sheet on which the titles of the figures and tables are written.
2.7.5.
Figures and tables may be in black-and-white or in color. If the exact tone of a color figure or table needs to be printed, the figure or table should be created with a CMYK color system.
2.8.
References
2.8.1.
When referring to a publication in the text, write it as "surname (year)" or "(surname, year)." When more than two authors having the same surname are referred to in the text, write their full names. If a publication has three or more coauthors, write the principle author’s surname followed by "ほか" or "et al" for abbreviation.
Examples:
Sakai and Nagasawa (1958) showed that…, 長島・千葉 (1965) によれば・・・・, ・・・・である (Ringwood, 1977; 一国ほか, 1972; Kitano et al, 1975; 気象庁, 2006).
2.8.2.
Reference lists should be in alphabetical order by author, in which English and Japanese should be mixed. Journals should be listed in order as: "Author (year of publication) Paper title, Journal’s Name and volume or issue in italic, page numbers, DOI (if available; write arbitrarily)." Books should be listed as: "Author (year of publication), Book Title, details of the book, page numbers."
Examples:
Garcia-Lafuente, J., J. DelRio, E. Alvarez Fanjul, and J. Delgado (2004) Some aspects of the seasonal sea level variation a around Spain, J. Geophys. Res., 109, C09008, doi:10.1029/2003JC002070.
平田 尚(2002), 地震はどこに発生するか, 菊池正幸(編)「地核ダイナミクスと地震発生」, 朝倉書店, 12–27.
Ishii, M., M. Kimoto, and M. Kachi (2006), Steric sea level changes estimated from historical ocean subsurface temperature and salinityanalysis, J. Oceanogr., 62, 155–170.
河角 宏(2000), 再び数年間における著名な地震について, 日本地震学会講演予稿集, No.24, 11pp.
Klees, R., E.A. Zapreeva, H.C. Winsemius, and H.H.G. Savenije (2007) , The biaa ib the GRACE estimates of continental water storage variations, Hydrol. Earth Syst. Sci., 11, 1227–1241.
地震調査研究推進本部委員会(2005), 「全国を概観した地震予測地図」報告書,<http://www.jishin.go.jp/main/> (参照2006-1-21).
2.8.3.
When referring to two or more publications of the same author in the same year, add a, b, etc. to the year. For example: 1992a, 1992b.
2.9.
Avoid footnotes as much as possible.

3. Rules for Submission

3.1.
When submissions are made in English, manuscripts should be checked before submission by a native speaker of English or a researcher who is competent at writing papers in English.
3.2.
Attach an application form, send a PDF file that meets the standards above with figures and tables on separate sheets, one table per one page, added to the end of the manuscript, as an e-mail attachment to the Editorial Committee at JAMSTEC-R@jamstec.go.jp.
3.3.
In principle, within one month after a referee’s decision has been made, contact the Editorial Committee and tell them of your intention to resubmit a corrected manuscript, or to withdraw the manuscript.
3.4.
When a paper has passed the referee and has been accepted, the author may be required to submit images of higher resolution necessary for printing.
3.5.
Author proofreading is basically done with the PDF, but is also done with printouts when it is necessary to check figures and tables or numerical formulas.
3.6.
The author shall reply and return the first proof within 7 days of its arrival.
3.7.
A second proof is done as necessary.
3.8.
If the corresponding author is absent, coauthors should be able to take the responsibility to proofread. All authors are responsible for the content.
3.9.
In principle, submitted manuscripts are not returned.
3.10.
Fifty reprints are provided free of charge, and additional reprints are charged to the authors.

Inquiries

JAMSTEC-R Editorial Committee Secretariat,
Research Support Department, Research Support Division II
Phone 046-867-9969 Fax 046-867-9975
JAMSTEC-R@jamstec.go.jp

Library, Headquarters
Japan Agency for Marine-Earth Science and Technology
2-15, Natsushima-cho,
Yokosuka-shi, Kanagawa, 237-0061, Japan