JAMSTEC Report of Research and Development
Rules for Writing and Submission
(June 4, 2008)
Revised September 24, 2008
October 1, 2014
April 1, 2017
1. Rules for Writing
- The manuscripts should be written either in English or in Japanese.
- Cover / Title / Abstract
The cover should contain: 1) title, 2) author’s names, 3) affiliations (official name), 4) corresponding author’s name, affiliation, address and e-mail address, 5) keywords (approx. five), 6) running head (short title), and 7) in case of Data Paper, data storage location. These should be written both in Japanese and English, however, they can be in English only if the submission is in English.
Put an asterisk (*) after a corresponding author’s name, and state all coauthors’ names and affiliations in the form of 1, 2, 3, etc. as follows. If the current affiliation of an author is different from the institution to which the author had belonged when the research had been conducted, add such information.
研究 太郎 1*，開発 花子 2
1 国立研究開発法人海洋研究開発機構，2 株式会社エービーシーデー
Taro Kenkyu1* and Hanako Kaihatsu2
1Japan Agency for Marine-Earth Science and Technology, 2ABCD Co., Ltd.
- Submitted manuscripts should be accompanied by an abstract in English of about 250 words. When submissions are in Japanese, attach an abstract in Japanese of about 400 characters, in addition to the English abstract.
2. Rules for Writing Text
- Manuscripts should be prepared on A4 size paper. Use a word processor. English manuscripts must be double-spaced.
- The length in principle is limited to 16 pages when printed. A standard one page of Japanese text contains about 2,500 characters, and one page of English text contains about 1,000 words, when they contain no figures or tables.
- Put sequential numbers on chapters, sections, and items, before their titles, in the following order:
- SI (the International System of Units) should be used in principle.
- Punctuation marks in Japanese manuscripts should be the comma (，) and the period (．).
- If special fonts cannot be handled by the word processor, authors should specify them as follows:
- Italic: red single underline
- Small capitals: red double underline
- Bold, sans serif: red wavy underline
- If the word processor cannot handle suffixes, numbers as in H2O, Al2O3, and m3 should be indicated in red as superscript (∨) or subscript (∧).
- Figures, tables, and photographs
- Words in figures and tables should be written in English in principle, and their descriptions should be provided in Japanese and English. However, the description can be provided in English only if the submission is in English. Figures and tables should be cited as “Fig.” and “Table” in the text part. Photographs should be treated as figures (Fig.).
- The standard size of a figure or table is 8 cm wide (single column). Figures to show a device for an experiment or an especially important result should be made larger. The maximum width of a figure or table is 17 cm (double columns). Anything exceeding this should be put on a writing paper with landscape orientation, with the maximum width of 21 cm; in this case, the maximum height is 17 cm. In electronic submission, the image quality can be lowered at first as long as it is legible, but later when the final manuscript is submitted, a higher-quality file may be required. Letters and symbols in figures should consider the scale and be sufficiently large. It is desirable that authors make full-size figures and tables to verify their state in finished printing.
- The exact size of a figure or photograph should be specified not as a fraction like 1/something but by attaching a scale bar.
- Each figure and table should be prepared on a separate sheet and attached to the end of the manuscript together with a separate sheet on which titles of the figures and tables are listed.
- Figures and tables may be in black-and-white or in color. If the exact tone of a color figure or table needs to be printed, the figure or table should be prepared in CMYK color mode.
- When citing any documents, insert the author’s surname followed by the year of publication in parentheses as “surname (year)” or both in parentheses as “(surname, year)”. When documents of more than two authors having the same surname are cited in the text, write their full names. If cited documents are written by three or more coauthors, write the principle author’s surname followed by “ほか” or “et al.” for abbreviation.
- Suetsugu and Hanyu (2013)によれば････， Adam et al. (2014)によれば････， 田中・末次（2011）によれば････， ････である（末次ほか，2008；海洋研究開発機構， 2015）
- Documents cited in the text should be listed in alphabetical order of each author, where English and Japanese should be mixed. Journals should be listed in order as: “Author (year of publication) Paper title, Journal’s name and volume/issue in italic, page numbers, DOI (if DOI exists, insert it arbitrarily).” Books should be listed in order as: “Author (year of publication), Paper title, Book title, details of the book, page numbers.”
- Adam, C., M. Yoshida, D. Suetsugu, Y. Fukao, and C. Cadio (2014), Geodynamic modeling of the South Pacific superswell, Phys. Earth Planet. Inter., 229, 24-39, doi:10.1016/j.pepi.2013.12.014. 海洋研究開発機構（2015），沖合構造調査，平成26 年度「日本海地震・津波調査プロジェクト」成果報告書，文部科学省研究開発局・国立大学法人東京大学地震研究所，75-88，<http://www.eri.u-tokyo.ac.jp/project/Japan_Sea/H26Report/index.htm>（参照 2015-12-3）．
末次大輔，田村芳彦，小平秀一 (2008)，大陸はなぜあるのか ―地殻形成に見られる階層構造―，阪口秀，草野完也，末次大輔（編）階層構造の科学，132-166．
- When citing two or more documents of the same author in the same year, add a, b, etc. to
the year. For example: 1992a, 1992b.
- Avoid footnotes as much as possible.
- Data Paper (In addition to 2.1 to 2.9 above)
- Data Paper should include the following.
In addition to above, figures, tables, acknowledgements, references, etc. should be included as necessary.
- Authors: Including persons who are directly engaged in data acquisition
- Keywords: Approx. 5 keywords
- Abstract: Approx. 400 characters in Japanese or 250 words in English
- Introduction: Background, purpose, etc.
- Methods: Methods of experiments / surveys and observations, process of experiments /surveys and observations, data processing methods, locations of data acquisition, data quality control methods, etc.
- Expected use of the data: Value in reuse of the data that authors expect
- Data records: Data format, Accessibility, usage notes for reuse of the data (copyrights, usage conditions, etc.)
- Ownership of Data
3. Rules for Submission
- When submissions are made in English, manuscripts should be checked prior to submission by a native speaker of English or a researcher who is proficient in writing papers in English.
- Send a PDF file that meets the standards above (each figure and table should be prepared on a separate sheet and attached to the end of the manuscript) together with an application form to the Editorial Committee at JAMSTEC-R@jamstec.go.jp by an e-mail. In sending the PDF, all co-authors should be included in the carbon copy of the email destination.
- In principle, within one month after a review result is given, resubmit a corrected manuscript, or inform the Editorial Committee of withdrawal of the manuscript.
- Author proofreading is basically done with PDF file, but is also done with printouts when it is necessary to check figures and tables or numerical formulas.
- Authors should reply and return the first proof within 7 days of its arrival.
- A second proof is done as necessary.
- If a corresponding author is absent, coauthors should be able to take the responsibility to proofread and all authors are responsible for the contents.
- In principle, submitted manuscripts shall not be returned.